Exporting journal entries (FEC format)

Summary

This article explains how to export accounting entries in FEC format in Sage Active.

Description

In Sage Active, it is possible to generate an FEC file in two ways.

The method to use depends on the recipient: the accountants or the French tax authorities (DGFiP).

REMARQUE:

The FEC file is a text file (.txt), with data separated by a delimiter.

 

  • Case 1: Sharing accounting entries in FEC format with the chartered accountant

Accounting entries can be exported at any time in an FEC-format file for the chartered accountant.
This export does not trigger the fiscal year closing nor any related actions (for example, validation of entries).

 

  • Case 2: Generating a provisional FEC file for the DGFiP

In the event of a DGFiP audit, a provisional FEC can be generated at any time.

ATTENTION:

When generating the provisional FEC, validation of entries and closing of the selected period are performed automatically.

Resolution

Exporting the FEC file for the chartered accountant

  1. Go to Reports > Exports > Export for a chartered accountant.
  2. Select a date range.
  3. Click Generate file.
    A confirmation message appears and a new line is added to the export list.
  4. In the Actions column, click the three-dot button.
  5. Click File.
  6. Click Download to retrieve the file.

The text file (.txt) is saved by default in the Downloads folder.

CAUTION:

The format of this file is similar to the FEC format. However, it does not meet the requirements of the DGFiP in the event of a tax audit.
The DGFiP only accepts the provisional FEC or the Accounting Entries File (FEC) generated when closing the fiscal year.

Exporting the provisional FEC file (for the DGFiP)

CAUTION:

Generating the provisional FEC automatically triggers:

  • Validation of entries for the selected period
  • Permanent closing of entries for the relevant months
  1. Click Accounting > Processes > Provisional FEC.
  2. Select a period.

NOTE:

Periods prior to the selected period are automatically selected.

  1. Click Generate.
  2. To start the process, select the checkbox “I understand that entries will be permanently closed.”
  3. Click Generate an FEC.
  4. Periods for which FECs have been generated display the status Generated.
  5. In the Actions column, click the three-dot button.
  6. Click File.
  7. Click Download to retrieve the file.

The text file (.txt) is saved by default in the Downloads folder.

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250522000000161
Last Modified Date
Wed May 07 00:00:00 UTC 2025
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